Information Package
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Program of Bureau Management and Executive Assistance

BYYA108

FILING AND ARCHIVE TECHNIQUES

Course Code
BYYA108
Semester
Second Term (Spring)
Theory+Practice
2 + 0
ECTS
3
Course TypeCompulsory Course
Course LevelAssociate Degree
Year of Study1
SemesterSecond Term (Spring)
ECTS3
Name of Lecturer(s)
Learning Outcomes

At the end of this course, the students;

  1. Recognize the filing systems,
  2. Perform filing
  3. Perform archiving
  4. Know the details of documentation flow process
  5. Record the incoming-outgoing documents and use the embezzlement book,
Mode of DeliveryFace to face
PrerequisitesNo
Recommended Optional Programme ComponentsNone
Course DescriptionIntroduction to filing procedures and archieve applications. Characteristics of proper filing system. Principles, auxiliary equipments and supplies.
Course Contents
WEEK TOPICS
1st Week Explaining aims and contents of the course, filing definition and its aim
2nd Week The importance and properties of filing
3rd Week Filing process
4th Week File classification systems
5th Week File classification systems
6th Week Setting up a filing system
7th Week Properties of a filing system
8th Week MIDTERM
9th Week Documents subject to filing, hardware used in filing
10th Week Document flow
11th Week Document types, incoming - outgoing documents, registering documents
12th Week Sending, posting and destruction of document
13th Week Archiving, its aim and importance
14th Week Archiving process, properties of the archiving system and the choice of archiving location
Recommended or Required ReadingDosyalama ve Arşivleme Teknikleri (İslam,Y;)
- Dosya ve Arşiv Yönetimi (Altınöz, M;)
- Büro Yönetimi Kavramlar ve İlkeler, (Topaloğlu, M; Koç, H;)
- Büro Yönetimi ( Başpınar, N; Bayramlı, Ü;)
- Çağdaş Büro Yönetimi (Tengilimoğlu, D; Tutar, H;)
Planned Learning Activities and Teaching Methods
  • Practice
  • Lecture
  • Discussion
  • Questions/Answers
  • Case Study
Assessment Methods and Criteria
Quantity Percentage (%)
Mid-term 1 30
Assignment 1 30
Total(%) 60
Contribution of In-term Studies to Overall Grade(%) 60
Contribution of Final Examination to Overall Grade(%) 40
Total(%) 100
ECTS Allocated Based on Student Workload
Activities Quantity Duration (Hour) Total Workload (Hour)
Midterm exam 1 1 1
Preparation for Quiz
Individual or group work 14 1 14
Preparation for Final exam 1 10 10
Course hours 14 2 28
Preparation for Midterm exam 1 15 15
Laboratory (including preparation)
Final exam 1 1 1
Homework 1 20 20
Presentation (including preperation) 1 5 5
Total Work Load94
Total Work Load / 30 (h)3.13
ECTS Credit of the Course3
Language of InstructionEnglish
Work Placement(s)No

Programme Qualifications / Learning Outcomes

LO1 LO2 LO3 LO4 LO5
K1 X
K2 X X X X X
K3 X X X X X
K4 X X X X X
K5 X
K6 X X X X X
K7
K8
K9 X X X X X
K10
K11